2009 04 23 OGB Agenda

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OpenSolaris Governing Board Conference call details (Admin)
Previous Meeting Agenda for Thursday, April 23, 2009, 9pm - 10pm PDT Next Meeting

Contents

Procedural

  1. Attendance
  2. April Townhall Meeting presentation draft see, [1]
  3. Scheduling Face-to-face OGB meeting at CommunityOne West (June 1, 2009)
  4. AI Review
    • PT to confirm he will be at C1 West in June. (done)
    • MO to request Vincent to join our next meeting. (done)
    • MO & DS to 1:1 for Secretary TOI. (1st meeting done, need one more to complete)
    • JP to look into a way to turn on/off archival setting on pages for agenda.
      • Wikipedia has "Protected" pages of several flavors. I'm checking with Al Hopper to see if Genunix has this feature. [2]
    • DS to look into recordings for her own use.
    • MO to re-cast roles & priorities idea.
    • VB: New policy for granting core contributor grants. (sent)

Business

APPROVED
Plocher: Motion on the applicability/retention of existing policies and procedures 		Policies and procedures that have been ratified by the OGB will, by default and intent remain in effect unless and until explicitly rescinded or replaced, unless they contain wording that explicitly limits their duration. That is, approved policies and procedures have an expected lifetime that is longer than the term of the OGB that ratified them.
Approved policies from last year
OGB_2008/001 OGB "attitude" (limited to 2008-2009 term)
OGB_2008/002 OGB Policy pertaining to the Constitution
OGB_2008/003 Enabling email-based decision making
OGB_2008/004 Regular meetings of the OGB
OGB_2008/005 OGB activity and Issue management
OGB_2008/006 Policy on the use of the OGB-Discuss mailing list
OGB_2008/007 Policy on private OGB discussions
OGB_2008/008 Resolution on website community (i.e., not a policy or procedure)
TABLED
Plocher: Motion to modify OGB_2008/001 OGB "attitude" by removing the reference limiting it to a specific term and adding advocacy, result to be adopted as OGB 2009/001

Walker: Motion to rescind OGB_2008/001 		Approved April 23, 2009


Statement of the OGB attitude and approach to governance.
We value openness and transparency, we prefer delegation and empowerment, we will strive to be enablers, facilitators and behind-the-scenes troubleshooters, and we intend to focus on making things work and getting things done. We see ourselves as prominent advocates of our community and its values, both to those inside our community and those outside it.


TABLED
Olson: Motion to rescind OGB_2008/002 OGB Policy pertaining to the Constitution and replace it with OGB_2009/004 OGB Policy pertaining to the Constitution


Walker: Amendment: Rescind OGB_2008/002 without replacement		 2008/002:
OGB Policy pertaining to the Constitution

RESOLVED at OGB meeting April 2, 2008 PDT

Rather than focusing the OGB's energies on updating the constitution (which would be an easy task to take on), we explicitly choose instead to tackle the harder task of discovering how to empower the community and make it effective and successful. Consequently, the OGB will:

  1. Seek to work within the terms of the existing Constitution wherever possible
  2. In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle
  3. In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, and then submit a Constitutional Amendment to the next Annual Meeting implementing the solution that was found to work.


2009/004:
Working Draft

Michelle's Version:

OGB Policy pertaining to the Constitution
(changes shown relative to OGB 2008/002)

Rather than focusing the OGB's energies on updating the constitution (which would be an easy task to take on), we explicitly choose instead to tackle the harder task of discovering how to empower the community and make it effective and successful. Consequently, the OGB will:

1. Seek to work within the terms of the existing Constitution wherever possible.
2. In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle, draft and submit a Constitutional Amendment to the next Annual Meeting.
3. In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, and then submit a Constitutional Amendment to the next Annual Meeting implementing the solution that was found to work.

Peter's Version:

Operational philosophy

The OGB will:

  1. Seek to work within the terms of the existing Constitution wherever possible.
  2. In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle
  3. In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, using that to guide the Constitutional Amendments that are under discussion

Moving forward

The OGB will:

  1. Rapidly move forward with establishing what changes to the charter and constitution are required
  2. When ready, submit a constitutional amendment to the Electorate

The future constitution

The OGB will:

  1. Seek to make required changes to the charter
  2. Use the revised constitution as presented to the Electorate in 2009 as the foundation for future versions, modifying it as appropriate
  3. Create a preamble to the constitution establishing the community's core values, ethos, and vision


Various updates to OGB 2008/004/2008_Procedures that will be adopted as OGB 2008/004/2009_Procedures
APPROVED
Tribble: Motion to add structure to the agenda described in OGB 2008/004/2009_Procedures Regular meetings of the OGB, 2009 Procedures 		Procedures that implement the OGB Meetings policy for the 2009-2010 board follow:


Overview
Agendas, recordings, minutes and related meeting artifacts will be archived and a summary page with links to all will be maintained at http://www.opensolaris.org/os/community/ogb/meeting_minutes/ (the OGB Meetings page)

Meetings
Agendas
  • Agendas will be created on the Genunix wiki using a page name format of YYYY_MM_DD_OGB_Agenda and a tagged with Category:OGB_Agenda. (If, for any reason it is a private meeting (as outlined in OGB_2008/007), the agenda should instead be posted to ogb-private@opensolaris.org.)
  • The OGB Secretary will ensure that an agenda template is in place at least a week in advance and that a link to it is in place on the OGB website.
  • An agenda created on the genunix.org wiki (or sent to ogb-private@opensolaris.org for private meetings) shall be considered the de-facto archived source.
  • Items on the agenda shall be in the following categories, in this order: Procedural, Business, Current items, and Future Items. Procedural items cover OGB formalities; Business items cover community formalities; Current items are the main proposals that the OGB is working on, and are coming to the meeting for review or resolution; Future items should be worked through to assess urgency and allocate resources, not discussed in detail.

Tribble Motion: add above structure to the agenda.

  • Any OpenSolaris Member may submit items for the agenda. See OGB_2008/005 for details.

Phipps Motion: Rescind and strike reference to 2008/005 above and add the following:
Any OpenSolaris Member may submit items for the agenda by request to the OGB-Discuss mailing list. Optionally, the requester may also add the item to the OGB future agenda items wiki page; if they don't, it will be added by the OGB Secretary. OGB Members or the OGB Secretary may add any item on the OGB future agenda items list to the agenda template for the next meeting at any time before the meeting commences if they believe those items to be sufficiently mature.
"Sufficiently mature" items will:
  • have been socialised among the OGB,
  • has an OGB "sponsor"
  • have a motion or discussion brief prepared on a wiki page, together with a summary of the discussion to date,
  • be ready for a discussion likely to lead to significant progress or a definitive decision at the OGB meeting.


Minutes

  • Minutes shall be taken by the OGB secretary.
  • The OGB secretary shall decide, as appropriate, whether to allow an optional review period to solely the OGB members prior to publishing them.
  • Where possible, the meeting shall be recorded and a digital recording shall be produced, uploaded to http://dlc.sun.com/osol/ogb/audio-recordings/ and linked from the OGB meetings page



Tribble Motion: remove the audio requirement.

  • Meeting minutes shall be considered published and archived when sent to ogb-discuss@opensolaris.org and linked from the OGB meetings page (or simply sent to ogb-private@opensolaris.org for private meetings).
TABLED
Phipps: Motion to rescind OGB_2008/005 Proposal on OGB activity/issue naming, tracking and archival and modify the procedures associated with OGB_2008/004 Regular meetings of the OGB.
APPROVED
Tribble: Motion to eliminate requirement for recording OGB meetings
WITHDRAWN/FAILED
Olson: Motion to modify OGB 2008/006 Policy on the use of the OGB-Discuss mailing list 		General list karma
...
Always trim unneeded quoted text from your responses.
APPROVED
Tribble: Motion to amend OGB 2008/007 Policy on private OGB discussions 		Add: to Examples of appropriate usage
Dissemination of personal details or operational details that must be restricted to the members of the OGB.

Current Items

  1. Review open Bugs
  2. Priority poll to the community [related to priority of revisiting the constitution], suggestion box, postitnotes...
  3. OGB CG contributor nominations, see [3]
  4. Facilitators project, see [4]
  5. Project status reporting
  6. OGB Calendar - Discussion on how we manage the OGB Calender, see [5]
  7. OGB Suggestion wiki, see [6]
  8. Policy on granting core contributor grants [7] (added by VF)

Future Items

  1. (Michelle to revamp) Continued discussion about Leadership & Communication. This discussion is about how we can "go beyond implementation in the following key areas, to enable the wider community as a whole to take advantage of it through leadership and community-wide organization".
    • ON gate work & related contributor tools -JBeck? (JBeck has agreed to take this on as his OGB role)
    • Bug tracking improvements for contributors -Valerie? (I think Valerie agreed to take this one)
    • Porting and Testing presentations and developer sessions -Jim (Jim has added these to the calendar)
    • Static and dynamic content contributions and management -Michelle (Michelle agrees to take on this role)
    • Inbound contributor issues & solution sanity-checking -Peter?
    • Contributor and core contributor recognition & partnering -Lynn? (Lynn is positive on this role, but hasn't agreed to drive it yet)
    • Constitution/Charter improvements, reviews & integration -Simon? John? (This item needs a driver who will own it, JBeck suggested Simon)
  2. (Deirdré to run with) twitter
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