2009 05 28 OGB Agenda

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OpenSolaris Governing Board Conference call details (Admin)
US: USA 866-692-3163 Participant: 4036061#
UK: 0808-238-6025
SMI: x44414
Previous Meeting Agenda for Thursday, May 28, 2009, 9am - 10am PDT Next Meeting


Contents

Procedural

  1. Attendance
  2. Adopt minutes of last meeting
  3. Calendar items?
    • C1W wiki and official agenda. OGB townhall 6PM: Room 305 AV-equipped, Lunch Thirsty Bear, table for 9, 12:40-1:40 (661 Howard St)
  4. AI Review
    • Michelle to update home page for C1 (done)
    • Michelle to email potential facilitators for Networking, ZFS, UFS, and SVM (done) Approachability still TBD.
    • Michelle to get template for request related to voting mechanism (done)
    • Plocher to look at yahoo pipes for expiring grants cron job
    • Plocher to draft best practices for mail man list moderation settings
    • Michelle to update website FAQ based on Plochers best practices
    • DS Contributer grants
    • Peter to close existing OGB bugs per approval of motion last week and cleanup related OGB web pages (done), see [1]

Business

MO:C1 agenda and presentation deleted preso, agenda proposal: introductions, suggestion wall, Q&A
MO:Project instantiation document updates see [2] and [3] [4]
Plocher/Simon Charter update, preamble draft, next draft constitution iteration Talk:OGB_2008/010_OpenSolaris_Constitution_2009
MO:Voting mechanism (continued) questions to answer: 
  A. Please explain the details of your project/request and note
     what service or feature will you be providing to the 
     OpenSolaris community.  Please provide links to any 
     existing documentation or to a test site if one exists.
  
  B. What do you hope to achieve with your project/request?
   
  C. How will the OpenSolaris community benefit from the implementation 
     of this request?
  
  D. What is the business case for implementing this request?
  
  E. What BU owns this functionality?
    
  F. What team owns this functionality?
  
  G. Provide contact information for this functionality (must be
     mailing lists, not individuals):
  
     Primary contact:
  
     Secondary contact (for use for escalations or when no one on
     the primary contact list responds):

Current Items

OGB Role Aliases The OGB would like aliases created for the following roles in the OpenSolaris community, so that correspondence can be handled with less disruption when the person playing the role in question changes.

OGB Official Aliases @ opensolaris.org

Role Alias Where referenced from? Needs to be created?
OGB Chair ogb-chair@...  ? Yes
OGB Secretary ogb-secretary@...  ? Yes
Sun Liaison ogb-sun-liaison@...  ? Yes
Project herald ogb-project-herald@... http://www.opensolaris.org/os/community/ogb/policies/project-instantiation.txt Yes
OGB discussions
(see OGB_2008/006) 		ogb-discuss@...  ? No
Private OGB discussions
(see OGB_2008/007) 		ogb-private@...  ? No

Other Community Role Aliases

Role Alias Where referenced from? Needs to be created?
New project creation coordinator project-announce@opensolaris.org  ? No
core contributors core-contrib-discuss@...  ? No
Suggestion Box Review == OGB 2009-2010 Suggestion Box ==

This OGB Suggestion Box wiki is available to any OpenSolaris user that has suggestions, ideas, concerns or solutions that they would like the OGB to consider. Please use the following procedure to enter your suggestions or solutions:

  • Indicate status (Unreviewed initially)
Unreviewed OGB Reviewing Action Taken Reviewed Review Again
  • Increment suggestion number
  • Enter Date
  • Enter Submitter name or OpenSolaris username or anonymous
  • Enter Suggestion
  • Comments field can be used to comment on a suggestion and indicate what related actions were taken


Status Number Date Submitter Suggestion Comments
Action Taken 1 4 May 2009 John Plocher To make voting easier, replace the ssh based poll.os.o election system with a web based one that keys off of the member's os.o login auth info. Need to involve sch and tonic team, need to articulate needs/requirements, request consultation. MO to procure a "request template", JP to fill out. Done, website team working on UI, JW tracking.
Action Taken 2 6 May 2009 James Carlson Since the distinction between Core and non-Core Contributor is voting, you could make it a use-it-or-lose it franchise; those not voting in (say) 2 or more consecutive elections become Contributors, and need to be re-nominated for Core Contributorship. No ability to do this in the current constitution. JP Added to "new constitution" feedback.
OGB Reviewing 3 9 May 2009 Peter Tribble Need a mechanism to alert members and facilitators when membership grants are due to expire. People shouldn't have to manually poll. JP to look into y!Pipe stuff to highlight, ??? to look into how to do more active alerts, maybe use facilitators project and monthly report of new/expiring/expired grants, maybe automate in cron?
Action Taken 4 14 May 2009 Mail Man Admins/mods should moderate their mail queues and read the manual for list operation. List users should read the manual, too, and either subscribe to the lists or take the issue up with the list owners instead of wasting time with cyclical rants about how lists persecute the little people. World peace would be nice as well. JW provided a list of email list best practice areas to the website community, MO to add to website community FAQ
Action Taken 5 12 June 2009 Garrett D'Amore Should have an in memoriam page and status to recognize contributors who have passed. Complete, see http://hub.opensolaris.org/bin/view/Community+Group+ogb/In+Memoriam
Unreviewed ... add new suggestions here...

OGB_future_agenda_items

Any OpenSolaris Member may submit items for a future OGB agenda by adding the item to this OGB future agenda items wiki page. OGB Members or the OGB Secretary may add any item on this list to the agenda for the next meeting if they believe those items to be sufficiently mature.
"Sufficiently mature" items will:
  • have been socialised among the OGB,
  • have an OGB "sponsor"
  • have a motion or discussion brief prepared on a wiki page, together with a summary of the discussion to date,
  • be ready for a discussion likely to lead to significant progress or a definitive decision at the OGB meeting.
Date Added Who What
10 June, 2009 Plocher/Simon Charter update, preamble draft, next draft constitution iteration Talk:OGB_2008/010_OpenSolaris_Constitution_2009
10 June, 2009 Plocher Need a mechanism to alert members and facilitators when membership grants are due to expire. People shouldn't have to manually poll. Look into y!Pipe stuff to highlight, how to do more active alerts, maybe use facilitators project and monthly report of new/expiring/expired grants, maybe automate in cron?
13 May, 2009 Plocher draft best practices for mail man list moderation settings, draft a new policy related to list moderation (http://www.opensolaris.org/jive/thread.jspa?threadID=102430&tstart=0)
10 June, 2009 Michelle update website FAQ based on Plocher's best practices
April 30, 2009 Deirdré twitter
April 30, 2009 Plocher look into a way to turn on/off archival setting on pages for agenda.
  • Wikipedia has "Protected" pages of several flavors. I'm checking with Al Hopper to see if Genunix has this feature. [5]
  • Start with old agendas, move on to policies
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