OGB 2008/004/2008 Procedures

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Procedures that implement the OGB Meetings policy for the 2008-2009 board follow:

Overview
Agendas, recordings, minutes and related meeting artifacts will be archived and a summary page with links to all will be maintained at http://www.opensolaris.org/os/community/ogb/meeting_minutes/ (the OGB Meetings page)

Meetings Regular meetings of the OGB will be held on Wednesdays from 3pm to 4am Pacific time. Agendas
  • Agendas will be created on the Genunix wiki using a page name format of YYYY_MM_DD_OGB_Agenda and a tagged with Category:OGB_Agenda. (If, for any reason it is a private meeting (as outlined in OGB_2008/007), the agenda should instead be posted to ogb-private at opensolaris.org.)
  • The OGB Secretary will ensure that an agenda template is in place at least a week in advance and that a link to it is in place on the OGB website.
  • An agenda created on the genunix.org wiki (or sent to ogb-private at opensolaris.org for private meetings) shall be considered the de-facto archived source.
  • Any OpenSolaris Member may submit items for the agenda. See OGB_2008/005 for details.

Minutes
  • Minutes shall be taken by the OGB secretary.
  • The OGB secretary shall decide, as appropriate, whether to allow an optional review period to solely the OGB members prior to publishing them.
  • Where possible, the meeting shall be recorded and a digital recording shall be produced, uploaded to http://dlc.sun.com/osol/ogb/audio-recordings/ and linked from the OGB meetings page
  • Meeting minutes shall be considered published and archived when sent to ogb-discuss@opensolaris.org and linked from the OGB meetings page (or simply sent to ogb-private@opensolaris.org for private meetings).
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