OGB 2009/003

From Genunix

Regular meetings of the OGB

Final draft - to supersede OGB 2008/004 and OGB 2008/005

Policy on the creation, announcement and archiving of OGB agendas, meeting materials and minutes

• Advance notice of future OGB meetings shall be given to community members and observers.
• Agendas shall be created with community input and distributed in advance of all OGB meetings.
• Minutes shall be taken by the OGB secretary.
• Meeting materials shall be organized and preserved by the OGB secretary.
• Agendas, Meeting materials and Minutes shall be accessible (linked) from the OGB website.

Overview
Agendas, minutes and related meeting artifacts will be archived and a summary page with links to all will be maintained at http://hub.opensolaris.org/bin/view/Community+Group+ogb/meeting_minutes (the OGB Meetings page)

Meetings

• Regular meetings of the 2009 OGB will be held on Thursdays from 9am to 10am Pacific time unless explicitly canceled or rescheduled. (Making this a standing meeting serves as a blanket advance notice to all)
• Unless otherwise noted (see OGB 2008/007), OGB meetings are open to all. Conference call info for the 2009-2010 OGB term can be found at http://www.opensolaris.org/os/community/ogb/meeting_minutes/call_details/

Agendas

• Agendas will be created on the Genunix wiki using a page name format of YYYY_MM_DD_OGB_Agenda and a tagged with Category:OGB_Agenda. (If, for any reason it is a private meeting (as outlined in OGB_2008/007), the agenda should instead be posted to ogb-private@opensolaris.org.)
• The OGB Secretary will ensure that an agenda template is in place at least a week in advance and that a link to it is in place on the OGB website.
• An agenda created on the genunix.org wiki (or sent to ogb-private@opensolaris.org for private meetings) shall be considered the de-facto archived source.
• Items on the agenda shall be in the following categories, in this order: Procedural, Business, Current items, and Future Items. Procedural items cover OGB formalities; Business items cover community formalities; Current items are the main proposals that the OGB is working on, and are coming to the meeting for review or resolution; Future items should be worked through to assess urgency and allocate resources, not discussed in detail.
• Any OpenSolaris Member may submit items for the agenda by request to the OGB-Discuss mailing list. Optionally, the requester may also add the item to the OGB future agenda items wiki page; if they don't, it will be added by the OGB Secretary.

OGB Members or the OGB Secretary may add any item on the OGB future agenda items list to the agenda template for the next meeting at any time before the meeting commences if they believe those items to be sufficiently mature.
"Sufficiently mature" items will:

• have been socialised among the OGB,
• has an OGB "sponsor"
• have a motion or discussion brief prepared on a wiki page, together with a summary of the discussion to date,
• be ready for a discussion likely to lead to significant progress or a definitive decision at the OGB meeting.

Minutes

• Minutes shall be taken by the OGB secretary.
• The OGB secretary shall decide, as appropriate, whether to allow an optional review period to solely the OGB members prior to publishing them.
• Meeting minutes shall be considered published and archived when sent to ogb-discuss@opensolaris.org and linked from the OGB meetings page (or simply sent to ogb-private@opensolaris.org for private meetings).