| Plocher: Motion on the applicability/retention of existing policies and procedures | Policies and procedures that have been ratified by the OGB will, by default and intent remain in effect unless and until explicitly rescinded or replaced, unless they contain wording that explicitly limits their duration. That is, approved policies and procedures have an expected lifetime that is longer than the term of the OGB that ratified them.
Approved policies from last year
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| Various changes to OGB_2008/001 OGB "attitude", result to be adopted as OGB 2009/001 |
| Tribble: Motion to re-adopt OGB_2008/001 OGB "attitude" after updating for 2009 term and adding advocacy
| Approved April 23, 2009
Statement of the OGB attitude and approach to governance.
We value openness and transparency, we prefer delegation and empowerment, we will strive to be enablers, facilitators and behind-the-scenes troubleshooters, and we intend to focus on making things work and getting things done. We see ourselves as prominent advocates of our community and its values, both to those inside our community and those outside it.
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| Plocher : Amendment: remove the reference limiting it to a specific term and reword advocacy as an attitude rather than a remediation.
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| Olson: Amendment: Replace OGB_2008/001 OGB "attitude" in entirety with OGB 2009 leadership statement
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Walker: Motion to rescind OGB_2008/001
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Olson: Motion to rescind OGB_2008/002 OGB Policy pertaining to the Constitution and replace it with OGB_2009/004 OGB Policy pertaining to the Constitution
Walker: Amendment: Rescind OGB_2008/002 without replacement | 2008/002:
OGB Policy pertaining to the Constitution
RESOLVED at OGB meeting April 2, 2008 PDT
Rather than focusing the OGB's energies on updating the constitution
(which would be an easy task to take on), we explicitly choose
instead to tackle the harder task of discovering how to empower
the community and make it effective and successful. Consequently, the OGB will:
- Seek to work within the terms of the existing Constitution wherever possible
- In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle
- In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, and then submit a Constitutional Amendment to the next Annual Meeting implementing the solution that was found to work.
2009/004:
Working Draft
Michelle's Version:
OGB Policy pertaining to the Constitution
(changes shown relative to OGB 2008/002)
Rather than focusing the OGB's energies on updating the constitution (which would be an easy task to take on), we explicitly choose instead to tackle the harder task of discovering how to empower the community and make it effective and successful. Consequently, the OGB will:
1. Seek to work within the terms of the existing Constitution wherever possible.
2. In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle, draft and submit a Constitutional Amendment to the next Annual Meeting.
3. In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, and then submit a Constitutional Amendment to the next Annual Meeting implementing the solution that was found to work.
Peter's Version:
Operational philosophy
The OGB will:
- Seek to work within the terms of the existing Constitution wherever possible.
- In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle
- In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, using that to guide the Constitutional Amendments that are under discussion
Moving forward
The OGB will:
- Rapidly move forward with establishing what changes to the charter and constitution are required
- When ready, submit a constitutional amendment to the Electorate
The future constitution
The OGB will:
- Seek to make required changes to the charter
- Use the revised constitution as presented to the Electorate in 2009 as the foundation for future versions, modifying it as appropriate
- Create a preamble to the constitution establishing the community's core values, ethos, and vision
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| Various updates to OGB 2008/004/2008_Procedures that will be adopted as OGB 2008/004/2009_Procedures |
| Tribble: Motion to add structure to the agenda described in OGB 2008/004/2009_Procedures Regular meetings of the OGB, 2009 Procedures
| Procedures that implement the OGB Meetings policy for the 2009-2010 board follow:
Overview
Agendas, recordings, minutes and related meeting artifacts will be archived and a summary page with links to all will be maintained at http://www.opensolaris.org/os/community/ogb/meeting_minutes/ (the OGB Meetings page)
Meetings
Agendas
- Agendas will be created on the Genunix wiki using a page name format of YYYY_MM_DD_OGB_Agenda and a tagged with Category:OGB_Agenda. (If, for any reason it is a private meeting (as outlined in OGB_2008/007), the agenda should instead be posted to ogb-private@opensolaris.org.)
- The OGB Secretary will ensure that an agenda template is in place at least a week in advance and that a link to it is in place on the OGB website.
- An agenda created on the genunix.org wiki (or sent to ogb-private@opensolaris.org for private meetings) shall be considered the de-facto archived source.
- Items on the agenda shall be in the following categories, in this order: Procedural, Business, Current items, and Future Items. Procedural items cover OGB formalities; Business items cover community formalities; Current items are the main proposals that the OGB is working on, and are coming to the meeting for review or resolution; Future items should be worked through to assess urgency and allocate resources, not discussed in detail.
Tribble Motion: add above structure to the agenda.
- Any OpenSolaris Member may submit items for the agenda.
See OGB_2008/005 for details.
Phipps Motion: Rescind and strike reference to 2008/005 above and add the following:
Any OpenSolaris Member may submit items for the agenda by request to the OGB-Discuss mailing list. Optionally, the requester may also add the item to the OGB future agenda items wiki page; if they don't, it will be added by the OGB Secretary.
OGB Members or the OGB Secretary may add any item on the OGB future agenda items list to the agenda template for the next meeting at any time before the meeting commences if they believe those items to be sufficiently mature.
"Sufficiently mature" items will:
- have been socialised among the OGB,
- has an OGB "sponsor"
- have a motion or discussion brief prepared on a wiki page, together with a summary of the discussion to date,
- be ready for a discussion likely to lead to significant progress or a definitive decision at the OGB meeting.
Minutes
- Minutes shall be taken by the OGB secretary.
- The OGB secretary shall decide, as appropriate, whether to allow an optional review period to solely the OGB members prior to publishing them.
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Where possible, the meeting shall be recorded and a digital recording shall be produced, uploaded to http://dlc.sun.com/osol/ogb/audio-recordings/ and linked from the OGB meetings page
Tribble Motion: remove the audio requirement.
- Meeting minutes shall be considered published and archived when sent to ogb-discuss@opensolaris.org and linked from the OGB meetings page (or simply sent to ogb-private@opensolaris.org for private meetings).
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| Phipps: Motion to rescind OGB_2008/005 Proposal on OGB activity/issue naming, tracking and archival and modify the procedures associated with OGB_2008/004 Regular meetings of the OGB.
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| Tribble: Motion to eliminate requirement for recording OGB meetings
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| Olson: Motion to modify OGB 2008/006 Policy on the use of the OGB-Discuss mailing list | General list karma
...
Always trim unneeded quoted text from your responses.
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| Tribble: Motion to amend OGB 2008/007 Policy on private OGB discussions | Add: to Examples of appropriate usage
Dissemination of personal details or operational details that must be restricted to the members of the OGB.
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